NACUANET Protocols

  1. NACUANET culture is kind and gentle

    NACUANET is a kind and gentle place. Remember that NACUANET readers are diverse with many experiences, perspectives, and sensitivities.  Please make sure that discussion is pleasant and professional. Personal attacks or put-downs have no place on NACUANET, and if you are going to post a non-legal message or a message intended to be humorous, please remember that each of us perceive humor differently and consider whether the content might offend other members of the list.

  2. NACUANET messages are NOT confidential or anonymous

    You may never rely on your messages being confidential or private, even if addressed to only one person. Remember that:

    1. Forwarding – Although protocols restrict forwarding, NACUANET messages and, indeed, all email messages can be forwarded to others or the content can be copied into a different e-mail message. 
    2. Subpoenas – NACUANET messages may be subpoenaed and, as a result, produced as discovery in litigation or investigations.
    3. Anonymity – Messages posted “anonymously” are not completely anonymous. (When deemed necessary by NACUA, such as in the case of inappropriate post, NACUA may obtain the identity of the anonymous poster from its service provider; the identity of anonymous posters, however, will only be maintained for 30 days after posting.)

    Never post anything that you wouldn’t want to share with an opposing party or other third party. Please double-check your message for content that might embarrass you or your institution, or expose you or your institution to risk or liability.

  3. NACUANET messages should never be forwarded or shared with non-members

    NACUANET is unlike other NACUA publications and services, which in many instances may be shared with non-members, even colleagues and administrators at member institutions. NACUANET is exclusively for NACUA attorneys.  Never forward, print, or share a NACUANET message with someone who is not a NACUA attorney.  Members, who respond to NACUANET posts, want to help their NACUA colleagues provide good legal services; they do not intend their posts to serve as advice to other members’ clients or colleagues. 

  4. Messages should be brief, include a subject line and not duplicate prior posts
    1. Brevity and Precision – Be brief and precise in your postings.  Make sure your query clearly states the exact question you want answered. 
    2. Subject Line– Limit your postings to one subject at a time and include a meaningful “subject line”. This makes responses more relevant and makes finding your message in search results much easier. 
    3. Search the Archives and NACUA Resources First– In fairness to all NACUANET members, please search the archives andNACUA resources before posting a message.
    4. Consider the Audience – Ask whether your message is of interest to the entire membership or whether it would be better directed at a more specific group.  If you aren’t already a member of that group, you can join it.  You can view a list of NACUANET’s groups here. You may also want to identify a few members from the Member Directory (for example, if you have a state-specific question) who may be best situated to answer a question.
  5. Anonymous postings are not completely anonymous; use them sparingly
    1. Use Only When Necessary – Consider the good of the NACUANET community and the archival value of NACUANET before posting anonymously.  Anonymous posts are appropriate when either (a) the sensitivity of the subject matter; or (b) the protection of your client precludes disclosing your identity.  Otherwise, please include your name with your post.
    2. No Anonymous Requests for Referrals – Posters requesting a referral must sign their name and all responses must go directly to the poster rather than through NACUANET. Additional members wishing to see the responses may contact the original poster.
    3. Not Truly Anonymous – As stated in Protocol 2, above, messages posted “anonymously” are not completely anonymous.
    4. Before Posting – Search the Archives and NACUA Resources First – See Protocol 4.c. 
    5. References to Yourself or Your Institution – Remove Direct References to Yourself or Your Institution – Remember that anonymous postings are now sent directly over NACUANET via a web form without review by NACUA staff.  Whatever you type into the webform will be distributed to the entire listserv, so please be sure to remove any direct references to yourself or your institution.
    6. Anonymous Responses – If you need to respond to an existing NACUANET post anonymously, you can do so using the Anonymous webform.  However, make sure to include the same subject line as the existing post so that your response is appropriately linked to the existing message.
    7. Limit Frequency – Overuse of anonymous postings negatively impacts the entire NACUANET community and should be used in the most limited of circumstances.
  6. Send responses to requests for referrals directly to the requester
    1. Reply to Poster - Always send responses to a request for referral directly to the poster.  Do not post your response on NACUANET. You can easily do this by clicking the “Reply to Sender” button.
    2. Personal Referrals – NACUANET is for the benefit of member institutions. Please do not post requests for referrals for personal uses (e.g., divorce attorney), including for friends or non-member clients.
  7. Use a third-party application for surveys on NACUANET

    If you wish to use NACUANET to survey your colleagues on a particular question, the following guidelines apply:

    1. Higher Education Law - The topic must be related to higher education law.
    2. Third Party Application - Ask for responses through a third-party application (e.g., Survey Monkey) and provide a link to the survey in your message.
    3. Answers Using Application Only - Remind members to use the third-party application and not to send responses over NACUANET.
    4. Share Results - If you post a survey over NACUANET, be prepared to share the results with any member who requests them.
  8. Non-legal messages should state “NONLEGAL” in the subject line

    If your message is one that addresses a non-legal/non-higher education topic, you should label it as such by putting the word “NONLEGAL” in the subject line. Before posting, please consider that NACUANET is used for exchange of information about higher education legal issues and members should be post sparingly about NONLEGAL topics. Also, always keep in mind that messages can be forwarded and subpoenaed. 

  9. Use NACUANET to respond to posts (except referrals)  

    Whenever possible, please respond to the listserv (rather than directly to the poster) so that the entire membership can benefit and learn from your response. Note, however, that responses to requests for referrals should always be sent directly to the requestor. See Protocol 6. 

  10. NACUANET is intended to help Member Institutions

    Remember that NACUANET is for the benefit of NACUA member institutions and should not be used as a research service for non-member institutions. Please don’t post a message that will call upon subscribers to share their time and expertise for your use on behalf of a non-NACUA client, unless a question raised about a non-member would be of significant interest to member institutions. Members with non-member clients should make sure that questions submitted to NACUANET will be of benefit generally to NACUA members or to their NACUA member clients.   

  11. Advertising or soliciting business on NACUANET is not permitted

    NACUANET should not be used for commercial or proprietary work. Advertising is not permitted.

    1. Referrals - Do not send responses to requests for referrals via NACUANET.  You should send any response directly to the member who posted the request. See Protocol 6. 
    2. Offering Services - If you respond to a post over NACUANET offering your services or offering a colleague’s services, it is assumed that you (or your colleague) will not charge for this service, unless you expressly state otherwise. 
    3. Conferences, Meetings or Trainings - If you would like to post on NACUANET concerning an upcoming non-NACUA conference, meeting or training at which you are speaking, please contact NACUA for approval before posting. Generally, NACUA posts information only for higher education legal conferences and programs offered by collaborating associations that meet certain criteria and are not in conflict with NACUA programs. At the sole discretion of NACUA, in some instances NACUA allows posting about other higher education legal programming if it is available to all NACUA members for free or for a nominal expense.  
    4. Resources - If you would like to post a resource over NACUANET in response to a question, you are welcome do so. See Protocol 13. 
  12. Send position announcements to NACUA to post

    Position announcements should be sent to careercenter@nacua.org for posting by the NACUA staff. Please refrain from posting position announcements directly to NACUANET.  NACUA does not post or permit posting announcements for positions that do not meet the criteria for posting through the Career Center.

  13. Attachments can be efficient and are stored in the NACUANET Library

    The new NACUANET platform permits you to post attachments, and we encourage you to do so.  Attachments sent via NACUANET are stored and saved in the NACUANET library. Please use caution, however, when sending attachments and do not attach another individual’s or entity’s proprietary materials unless you are authorized to do so. 

  14. NACUA Staff responds to protocol questions  either directly or when raised by members

    Not all members of NACUANET know the protocols equally well. NACUA staff regularly reviews NACUANET for compliance with the protocols and contacts members concerning protocol issues. NACUA staff will also respond when a member raises a protocol issue.